Baseline Commodities Provide “commodity” goods and services to various clients including but not
limited to Ship Chandler Services, Prepared meals services, Grocery Services etc.

As an Administrative Assistant, you will be responsible for admin activities in the following areas:

• Whole Foods Products
• Prepared Meals Products
• Online Grocery
• Spare Parts Products
• Software Business Solutions
• Property management and rentals

RESPONSIBILITIES OF THE ROLE:

The Administrative Assistant is expected to perform these functions and other similar duties with limited direction and oversight.

• Perform a variety of administrative and clerical activities

• Review, modify and prepare general templates, letters, reports, PowerPoint presentations, Word documents, Excel workbooks and other correspondence materials; research, compile and summarize information/data, as applicable
• Record minutes at various meetings and distribute or archive them accordingly
• Update/maintain internal database
• Manage and coordinate multiple calendars
• Coordinate and schedule internal and external meetings, appointments, work orders
• Coordinate travel arrangements and reservations
• Contribute to the development of new ideas and approaches to improve work processes
• Work collaboratively with other team members and leadership
• Oversee the maintenance of office space and perform basic cleaning as required

SKILLS & EXPERIENCE REQUIRED

• Post-secondary education in administration and hospitality is considered an asset

• Administrative experience in a professional working environment is considered an asset
• Excellent organizational and time management skills, with the ability to manage multiple tasks simultaneously
• Strong computer skills and proficiency with Microsoft Office
• Professionalism in all interactions with staff and guests
• Excellent written and verbal communication
• Highly organized with strong attention to detail
• Ability to multitask and manage time effectively
• Comfortable in a fast-paced environment
• Open to learning and taking on other tasks and responsibilities as needed